Apostille in Mississauga: 100% Guaranteed Turnkey Document Authentication Services
I offer professional apostille services in Mississauga for Canadian documents, making it easy to authenticate and legalize them for use abroad.
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What is the Significance of an Apostille in Canada in Accordance with the Hague Apostille Convention?
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An apostille is a document that verifies the legal validity of another document for use in a foreign country.
A document issued in one country must be authorized (legalized) before it can be used in another. There are two types of legalization: comprehensive legalization (a two-step process) and streamlined legalization (a one-step process requiring an apostille).
On January 11, 2024, Canada implemented a streamlined method of document legalization for Canadian documents known as the apostille.
Previously, using Canadian documents in another country required a two-step legalization process (first, authentication at the Canadian Ministry of Foreign Affairs, followed by additional legalization at the consulate), which was time-consuming and costly. On January 11, 2024, Canada joined the Hague Apostille Convention, which established a one-step process for providing apostilles.
After acquiring an apostille, your document is entirely ready for use in other member countries of the Convention. This means you no longer need to visit the consulate. This significantly reduces the time and expense of legalization.
If the destination country for your document is not a member of the Hague Apostille Convention (like the UAE, Cuba, Jordan, and others), you must proceed with the consular legalization procedure after getting the apostille.
The official website lists 128 nations that are part of the Hague Apostille Convention, confirming that they accept apostilles.
On January 11, 2024, Canada implemented a streamlined method of document legalization for Canadian documents known as the apostille.
Previously, using Canadian documents in another country required a two-step legalization process (first, authentication at the Canadian Ministry of Foreign Affairs, followed by additional legalization at the consulate), which was time-consuming and costly. On January 11, 2024, Canada joined the Hague Apostille Convention, which established a one-step process for providing apostilles.
After acquiring an apostille, your document is entirely ready for use in other member countries of the Convention. This means you no longer need to visit the consulate. This significantly reduces the time and expense of legalization.
If the destination country for your document is not a member of the Hague Apostille Convention (like the UAE, Cuba, Jordan, and others), you must proceed with the consular legalization procedure after getting the apostille.
The official website lists 128 nations that are part of the Hague Apostille Convention, confirming that they accept apostilles.
To use Canadian public documents in other countries, an Apostille certificate is essential.
The procedure for acquiring an apostille is the same as it was with the authentication process earlier. Global Affairs Canada issues apostilles for a wide range of documents; however, some must be apostilled in a provincial Foreign Affairs office. It depends entirely on the location or province where your document was issued or notarized.
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Documents issued in Mississauga, Ontario, or certified by an Ontario Notary Public (Canadian Notary Public) for use outside Canada.
What Certificates Need An Apostille in Mississauga, Ontario?
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1) Certificates issued by civil registry offices, for example, certificates of birth, death, marriage, change of first name or last name, etc.
2) All notarial documents, including powers of attorney, statements, etc., which are drawn up or notarized by a notary
3) Diplomas, supplements/addenda/transcripts to diplomas, certificates and other documents related to education
4) Bank statements, court documents, divorce decrees
5) Cremation or burial certificates
6) Corporation registration certificates, bank statements, letters of guarantee from directors of a company, extracts from registers of corporations, certificates for products for export from Canada to other countries
2) All notarial documents, including powers of attorney, statements, etc., which are drawn up or notarized by a notary
3) Diplomas, supplements/addenda/transcripts to diplomas, certificates and other documents related to education
4) Bank statements, court documents, divorce decrees
5) Cremation or burial certificates
6) Corporation registration certificates, bank statements, letters of guarantee from directors of a company, extracts from registers of corporations, certificates for products for export from Canada to other countries
All of these types of documents go through different authentication procedures.
The apostille procedure also includes all cases when a child born in Canada needs to obtain citizenship of another country (Cuba, Germany, Russia, Ukraine, etc.), because in order to obtain citizenship of another country, you'll need to provide a Canadian birth certificate, and it, in turn, will have to be apostilled or legalized (if the country is not a party to the Hague Convention).
The apostille procedure also includes all cases when a child born in Canada needs to obtain citizenship of another country (Cuba, Germany, Russia, Ukraine, etc.), because in order to obtain citizenship of another country, you'll need to provide a Canadian birth certificate, and it, in turn, will have to be apostilled or legalized (if the country is not a party to the Hague Convention).
The most common documents subject to this procedure are:
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How Much Does it Cost to Obtain an Apostille, and How Long Does the Process Take?
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Global Affairs apostilles documents only from the following provinces and territories:
Documents from the provinces listed below can only be submitted for apostille in the same province:
- Manitoba
- New Brunswick
- Newfoundland and Labrador
- Northwest Territories
- Nova Scotia
- Nunavut
- Prince Edward Island
- Yukon
Documents from the provinces listed below can only be submitted for apostille in the same province:
- Alberta
- British Columbia
- Ontario
- Quebec
- Saskatchewan
Global Affairs Canada only accepts documents via mail, which typically takes 20 business days and costs nothing. It is not allowed to visit them in person or rush the process.
Alberta only accepts documents received by mail, and processing time takes 7-10 business days. An apostille for a single document costs $25.
British Columbia only accepts paperwork by mail, and processing takes 4 to 6 weeks. An apostille for a single document costs $20.
Ontario accepts documents via mail and in person; postal processing takes 15 business days, while the in-person procedure usually takes a few hours. Lately, due to the high volume of requests, Ontario processing times for issuing an apostille increased to a few business days. An apostille is $16 for notarized documents and $32 for public documents issued by the government of Canada.
To receive an apostille in Mississauga, Ontario, documents must be mailed to the Toronto office or submitted in person to an Official Document Services (ODS) location. There are now five offices in Ontario that offer apostille services in person:
Quebec only accepts documents submitted via mail, and processing takes at least 10 business days. An apostille for one document costs $65. In Quebec, notarized documents must also go through a mandatory intermediate step known as verification of the notary's or lawyer's signature. Confirmation of the notary's signature occurs at the Chambre des notaires (Chamber of Notaries of Quebec), which takes 20 working days or 72 hours for an extra fee. Verifying a notary's signature at the Chambre des notaires costs between $64 and $175, depending on the speed of processing. The lawyer's signature must be validated by the Barreau du Québec (Quebec Bar). The fee for certifying a lawyer's signature at the Barreau du Québec is $50 + tax.
Saskatchewan accepts mail applications and typically processes them within 3 to 5 business days. An apostille for a single document costs $50.
Alberta only accepts documents received by mail, and processing time takes 7-10 business days. An apostille for a single document costs $25.
British Columbia only accepts paperwork by mail, and processing takes 4 to 6 weeks. An apostille for a single document costs $20.
Ontario accepts documents via mail and in person; postal processing takes 15 business days, while the in-person procedure usually takes a few hours. Lately, due to the high volume of requests, Ontario processing times for issuing an apostille increased to a few business days. An apostille is $16 for notarized documents and $32 for public documents issued by the government of Canada.
To receive an apostille in Mississauga, Ontario, documents must be mailed to the Toronto office or submitted in person to an Official Document Services (ODS) location. There are now five offices in Ontario that offer apostille services in person:
- Official Documents Services, ServiceOntario - Toronto College Park, at 777 Bay Street, Lower Level, Toronto, Ontario, M7A 2J8
- ServiceOntario - Ottawa City Hall, at 110 Laurier Avenue West, Ottawa, Ontario K1P 1J1
- ServiceOntario - Sault St. Marie, at 101-420 Queen Street East, Sault Ste. Marie, Ontario P6A 1Z7
- ServiceOntario - Windsor City Hall, at 205-400 City Hall Square East, Windsor, Ontario N9A 7K6
- ServiceOntario - Thunder Bay, at 113-435 James Street South, Thunder Bay, Ontario P7E 6T1.
Quebec only accepts documents submitted via mail, and processing takes at least 10 business days. An apostille for one document costs $65. In Quebec, notarized documents must also go through a mandatory intermediate step known as verification of the notary's or lawyer's signature. Confirmation of the notary's signature occurs at the Chambre des notaires (Chamber of Notaries of Quebec), which takes 20 working days or 72 hours for an extra fee. Verifying a notary's signature at the Chambre des notaires costs between $64 and $175, depending on the speed of processing. The lawyer's signature must be validated by the Barreau du Québec (Quebec Bar). The fee for certifying a lawyer's signature at the Barreau du Québec is $50 + tax.
Saskatchewan accepts mail applications and typically processes them within 3 to 5 business days. An apostille for a single document costs $50.
Each provincial government has its own formatting and document translation regulations, as well as application forms that must be completed before receiving an apostille. Notarized document certifications are subject to strict guidelines in different regions.
The shortest possible time to receive an apostille is in Ontario, where you can go to the Official Document Services (ODS) office and usually complete the process in one day. This requires the document to be issued or signed by a notary in the province of Ontario.
Fortunately, I learned how to apostille any notarized document in Ontario, no matter the province or territory where you reside. To apostille a document in Ontario, it must be signed by a Canadian notary public. You can sign your document with my Ontario notary offline or online via video call, and you will have your apostille within a week.
Documents from other Canadian provinces and territories (birth certificates, marriage certificates, degrees, and references) do not have the same apostille processing time as Ontario documents. However, in some cases, involving documents from other provinces, I can get an apostille in Ontario by using a notarized certified copy, sparing you time.
I charge $150 for my services of obtaining apostilles, regardless of the number of documents included in the order.
Translation fees range from $49 and $89 per page, based on the language pair.
There are three possible final translations:
1. A direct translation of the text.
2. Translation and notarization (extra expenses apply).
3. Translation plus notarization and apostille (for an additional cost).
Additional expenses will apply, such as document shipment (within or outside of Canada), notary services (optional), and government fees to get an apostille from the Canadian Ministry of Foreign Affairs.
An additional 13% HST tax will be added on top.
The shortest possible time to receive an apostille is in Ontario, where you can go to the Official Document Services (ODS) office and usually complete the process in one day. This requires the document to be issued or signed by a notary in the province of Ontario.
Fortunately, I learned how to apostille any notarized document in Ontario, no matter the province or territory where you reside. To apostille a document in Ontario, it must be signed by a Canadian notary public. You can sign your document with my Ontario notary offline or online via video call, and you will have your apostille within a week.
Documents from other Canadian provinces and territories (birth certificates, marriage certificates, degrees, and references) do not have the same apostille processing time as Ontario documents. However, in some cases, involving documents from other provinces, I can get an apostille in Ontario by using a notarized certified copy, sparing you time.
I charge $150 for my services of obtaining apostilles, regardless of the number of documents included in the order.
Translation fees range from $49 and $89 per page, based on the language pair.
There are three possible final translations:
1. A direct translation of the text.
2. Translation and notarization (extra expenses apply).
3. Translation plus notarization and apostille (for an additional cost).
Additional expenses will apply, such as document shipment (within or outside of Canada), notary services (optional), and government fees to get an apostille from the Canadian Ministry of Foreign Affairs.
An additional 13% HST tax will be added on top.
I provide document authentication, legalization, and apostille services in Mississauga and across Canada, including major provinces and cities. From government white papers to corporate and academic records, my global service ensures your documents for international use meet the specific requirements set by foreign authorities, helping you stay compliant and avoid delays.
Submit Documents for Apostille and Authentication Services Across Canada
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- Vancouver
- Victoria
- Burnaby
- Richmond
- Abbotsford
- Coquitlam
- Kelowna
- Kamloops
- Nanaimo
- Prince George
- Winnipeg
- Brandon
- Steinbach
- Thompson
- Portage la Prairie
- Selkirk
- Winkler
- Morden
- Dauphin
- Flin Flon
- Moncton
- Saint John
- Fredericton
- Dieppe
- Oromocto
- Bathurst
- Miramichi
- Edmundston
- Riverview
- Rothesay
- Montreal
- Quebec City
- Laval
- Gatineau
- Longueuil
- Sherbrooke
- Trois-Rivières
- Saguenay
- Lévis
- Terrebonne
- Saskatoon
- Regina
- Prince Albert
- Moose Jaw
- Swift Current
- Yorkton
- North Battleford
- Estevan
- Weyburn
- Kindersley
- Halifax
- Sydney
- Dartmouth
- Truro
- New Glasgow
- Glace Bay
- Kentville
- Amherst
- Bridgewater
- Yarmouth
- St. John’s
- Mount Pearl
- Corner Brook
- Paradise
- Labrador City
- Marystown
- Deer Lake
- Gander
- Grand Falls-Windsor
- Happy Valley-Goose Bay
- Charlottetown
- Summerside
- Stratford
- Cornwall
- Montague
- Souris
- Alberton
- Tignish
- Kensington
- Georgetown
Here is an example of a whole process for obtaining a turnkey apostille, complete with cost and timeline.
Example Procedure for Obtaining an Apostille: Prices and Processing Times
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Document — birth certificate issued in the province of Ontario.
You send me the original document by Xpresspost courier or bring it in person.
I will collect the necessary document package for ODS (provincial ministry in Toronto) and personally go there to apply the apostille.
After receiving the apostille, I will get the apostilled document translated from English and French to ensure the document is fully ready for use in your country.
Some organizations in other countries require that the translation be notarized or apostilled. If you need a notarization of the translation or an apostilled translation, I can do this additionally.
I will send you the documents by courier, or you can pick them up from my office.
Costs:
— My fee for the apostille service is $150, regardless of the number of documents.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of an apostille for a vital statistics document at ODS is $32 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, and it is 1 shipment to you. 1 * $25 = $25.
A 13% tax is added to the final amount.
Timelines:
— Translating a document takes 1-3 days.
— Notarization of the translation takes 1 day (Optional).
— Apostille at ODS is done in 1 business day.
— Delivery of documents by Xpresspost courier usually takes 1-3 days for each shipment.
— My fee for the apostille service is $150, regardless of the number of documents.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of an apostille for a vital statistics document at ODS is $32 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, and it is 1 shipment to you. 1 * $25 = $25.
A 13% tax is added to the final amount.
Timelines:
— Translating a document takes 1-3 days.
— Notarization of the translation takes 1 day (Optional).
— Apostille at ODS is done in 1 business day.
— Delivery of documents by Xpresspost courier usually takes 1-3 days for each shipment.
As a second example, the steps for obtaining a "turnkey" apostille, including prices and timeline, are listed below.
Second Example Procedure for Obtaining an Apostille: Prices and Processing Times
The document — diploma issued in the province of Manitoba.
All documents issued or notarized in the following provinces and territories can only be apostilled at Global Affairs Canada (a federal ministry in Ottawa): Manitoba, New Brunswick, Newfoundland and Labrador, the Northwest Territories, Nova Scotia, Nunavut, Prince Edward Island, and Yukon.
The procedure for apostilling documents through Global Affairs is as follows:
You send me the original document via Xpresspost courier or bring it personally.
I will send the necessary package of documents to Global Affairs Canada (in Ottawa) to apply the apostille.
After receiving the apostille, I will get the apostilled document translated from English and French so that the document is fully ready for use in your country.
Some organizations in other countries require that the translation be notarized or apostilled. If you need a notarization of the translation or an apostilled translation, I can do this additionally.
I will send you the documents by courier, or you can pick them up from my office.
Costs:
— My fee for the apostille service is $150, regardless of the number of documents.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— Apostille at Global Affairs is provided for free.
— The cost of one shipment via Xpresspost courier is $25; to Global Affairs and back, and then from me to you — that is 3 shipments. 3 * $25 = $75.
A 13% tax is added to the final amount.
Timelines:
— Translation of the document takes 1-3 days.
— Notarization of the translation takes 1 day (optional).
— Apostille at Global Affairs is usually placed within 20 business days.
— Delivery of documents by Xpresspost courier usually takes 1-3 days per shipment.
There is an alternative option for apostilling documents – through ODS (a provincial ministry in Toronto).
To apostille a document at ODS, a notarized copy of the document (True Copy) must be made by a notary from Ontario; then, the apostille is placed on this copy, not on the original. Some consulates and countries allow apostilling of notarized copies instead of originals, but not all.
Please check with the consulate of your country if this option suits you, and if yes, then the apostille process will take just one week.
— My fee for the apostille service is $150, regardless of the number of documents.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— Apostille at Global Affairs is provided for free.
— The cost of one shipment via Xpresspost courier is $25; to Global Affairs and back, and then from me to you — that is 3 shipments. 3 * $25 = $75.
A 13% tax is added to the final amount.
Timelines:
— Translation of the document takes 1-3 days.
— Notarization of the translation takes 1 day (optional).
— Apostille at Global Affairs is usually placed within 20 business days.
— Delivery of documents by Xpresspost courier usually takes 1-3 days per shipment.
There is an alternative option for apostilling documents – through ODS (a provincial ministry in Toronto).
To apostille a document at ODS, a notarized copy of the document (True Copy) must be made by a notary from Ontario; then, the apostille is placed on this copy, not on the original. Some consulates and countries allow apostilling of notarized copies instead of originals, but not all.
Please check with the consulate of your country if this option suits you, and if yes, then the apostille process will take just one week.
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Apostille certificates in Canada vary greatly depending on the issuing province or designated Canadian authority. Still, they all serve the same purpose: verifying the authenticity of a document for international use. The apostille certificates listed below were issued by Global Affairs Canada and other provincial organizations in Ontario, Alberta, British Columbia, Quebec, and Saskatchewan. The samples demonstrate how each region prepares and presents its official apostille certificate.
What Do Apostille Certificates Look Like in Other Provinces?
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Here is an example of an apostille issued by Global Affairs:
Here are some examples of apostilles issued by the Province of Ontario:
And this is what an apostille issued by the province of Alberta looks like:
This is what an apostille looks like issued by an office in Victoria in British Columbia:
This is what an apostille issued in Quebec looks like:
Example of an apostille from Saskatchewan:
Apostille on a Birth Certificate
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Short Form without parental names
(document is blue, approximately A5 size)
(document is blue, approximately A5 size)
Short Form with parents' names
(document is blue, approximately A5 size)
(document is blue, approximately A5 size)
Long Form
(document is white, Legal size — approximately 1.5 A4 sheets in height)
(document is white, Legal size — approximately 1.5 A4 sheets in height)
-1-
-2-
-3-
— this certificate will NOT be suitable for use anywhere, as it lacks information about the parents
— usually suitable for consulates and for other purposes
— usually suitable for consulates
Note that Canadian birth certificates come in three forms:
For applying for citizenship at a consulate, usually only the Long Form of the birth certificate or the Short Form with parents’ names is suitable.
Typically, Canadian birth certificates are apostilled in order to apply for citizenship at your country’s consulate.
How to issue a power of attorney for someone who is in another country while you are in Canada?
Please read the detailed procedure with prices and terms on a separate page
Please read the detailed procedure with prices and terms on a separate page
Current News on Translation, Apostille, Authentication, and Legalization Services in Mississauga and Throughout Canada
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Frequently Asked Questions
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The Hague Apostille Convention states that a document is ineligible for an apostille if it was not issued or notarized by a relevant government authority.
An apostille applies only to public documents certified by competent authorities, such as vital records, legal documents, or documents issued by the Canadian government. Private, religious, or uncertified documents normally do not qualify unless an authorized official has notarized them.
If the document was issued outside of Canada, apostille services are not available in Canada. It may be necessary to send it to the appropriate consulate or embassy instead of receiving an apostille in Canada.
An apostille applies only to public documents certified by competent authorities, such as vital records, legal documents, or documents issued by the Canadian government. Private, religious, or uncertified documents normally do not qualify unless an authorized official has notarized them.
If the document was issued outside of Canada, apostille services are not available in Canada. It may be necessary to send it to the appropriate consulate or embassy instead of receiving an apostille in Canada.
Yes, in many cases, copies need to be notarized by a notary public before you can ask for an apostille. Notarization is often needed to prove that an affidavit is authentic or that a document is an exact copy of the original.
When the notary confirms its authenticity, a notarized copy is issued, which can then be confirmed by the appropriate authorities for apostille processing. Without proper notarization, especially for academic, business, or personal records, your documents may be rejected for legalization at consulates or embassies.
When the notary confirms its authenticity, a notarized copy is issued, which can then be confirmed by the appropriate authorities for apostille processing. Without proper notarization, especially for academic, business, or personal records, your documents may be rejected for legalization at consulates or embassies.
If the document was written in a language other than French or English (depending on the province), it must be translated by a professional translator before the apostille procedure begins. To ensure your document's accuracy, a member of a recognized provincial translators' association must finish and approve the translation. Some countries also require the translation to be apostilled, while others only require the original document to be apostilled with the translation attached. This approach assures that foreign authorities can read the document once it has been recognized in another country.
An apostille does not confirm or verify a document's accuracy. Instead, it is used to authenticate documents by determining whether the signature and seal or stamp are from a recognized authority or notary. This means that, even if an international document receives an apostille, the certification merely confirms its origin and legitimacy, not the correctness of the information contained inside it.
An apostille does not have an expiration date, but its practical validity is regulated by the underlying document. Time-sensitive records, such as police certificates or medical reports, lose their effectiveness upon expiration, even if the apostille remains valid. If the document is intended for use in a country that still requires consular legalization, contact the consulate or embassy to verify the specific validity requirements.
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* DISCLAIMER
I guarantee that all my work will be completed accurately and to the fullest extent possible, based solely on the official information available from government institutions and official websites. However, I do not and cannot guarantee the actions, timelines, or performance of third-party entities such as government offices (including those processing apostilles, authentication, and legalization, such as Global Affairs, Ontario Document Services, etc.), Canada Post, courier services, Chambre des notaires du Québec (CNQ), Barreau du Québec, embassies and consulates, notaries, and lawyers. I cannot be held responsible for delays, errors, or failures on their part.
The information and services described on this page do not constitute legal advice, legal services, or legal representation as defined under the Law Society Act of Ontario. I am not a licensed lawyer, paralegal, or notary, do not represent myself as such, and am not licensed by the Law Society of Ontario.
The information provided is compiled from official sources and presented strictly “as is.” The services offered here are limited to assisting clients with translation services, document collection, form preparation, and shipping coordination.
Clients are encouraged to consult a licensed legal professional (lawyer, paralegal, or notary) in their country, province or territory for any legal advice or representation.
By using the services described on this page, clients confirm their understanding and acceptance of these terms and agree to release the service provider (including any representatives, agents, heirs, or successors) from any legal liability related to the use of these services or the information presented herein.
I guarantee that all my work will be completed accurately and to the fullest extent possible, based solely on the official information available from government institutions and official websites. However, I do not and cannot guarantee the actions, timelines, or performance of third-party entities such as government offices (including those processing apostilles, authentication, and legalization, such as Global Affairs, Ontario Document Services, etc.), Canada Post, courier services, Chambre des notaires du Québec (CNQ), Barreau du Québec, embassies and consulates, notaries, and lawyers. I cannot be held responsible for delays, errors, or failures on their part.
The information and services described on this page do not constitute legal advice, legal services, or legal representation as defined under the Law Society Act of Ontario. I am not a licensed lawyer, paralegal, or notary, do not represent myself as such, and am not licensed by the Law Society of Ontario.
The information provided is compiled from official sources and presented strictly “as is.” The services offered here are limited to assisting clients with translation services, document collection, form preparation, and shipping coordination.
Clients are encouraged to consult a licensed legal professional (lawyer, paralegal, or notary) in their country, province or territory for any legal advice or representation.
By using the services described on this page, clients confirm their understanding and acceptance of these terms and agree to release the service provider (including any representatives, agents, heirs, or successors) from any legal liability related to the use of these services or the information presented herein.
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