Get an apostille in Québec to certify official documents for international use. Authenticate documents for use abroad under the Hague Apostille Convention.

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An apostille confirms the authenticity of a document for international purposes.

A document issued in one country must be authorized for use in another. There are two types of legalization for international use: full legalization (a two-step process) and simplified legalization (a one-step process that includes an apostille).

On January 11, 2024, Canada introduced a more straightforward document legalization process known as an apostille.

Previously, using Canadian documents in another country required a two-step legalization process (authentication at the Canadian Ministry of Foreign Affairs followed by legalization at the consulate), which consumed a significant amount of time and money. As of January 11, 2024, Canada has joined the Hague Apostille Convention, establishing a one-step process and producing an apostille certificate.

After obtaining an apostille, your document is eligible and totally ready for use in any other country that has signed the Convention, like Canada. This means you no longer need to go to the consulate. This definitely reduces the time and expense of legalization.

If the destination country for your document is not a signatory to the Hague Convention (such as the UAE, Cuba, Jordan, and others), you must still proceed with the consular legalization procedure after obtaining an apostille.

The official website lists all 127 countries that have joined the Hague Apostille Convention, which means they accept apostilles.

To use Canadian documents in many other countries, only an apostille is required.

The procedure for acquiring an apostille is identical to the prior authentication process. Apostilles are issued by Global Affairs Canada for many documents, although some must be apostilled in a provincial Foreign Affairs office. It all relies on the province or territory where your document was issued or notarized.

Documents issued in Quebec or notarized by a Quebec notary must be apostilled through the Ministère de la Justice du Québec before they can be used abroad.

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1) Certificates issued by civil registry offices, for example, certificates of birth, death, marriage, change of first name or last name, etc.
2) All notarial documents, including powers of attorney, statements, etc., which are drawn up or notarized by a notary
3) Diplomas, supplements/addenda/transcripts to diplomas, certificates and other documents related to education
4) Bank statements, court documents, divorce decrees
5) Cremation or burial certificates
6) Corporation registration certificates, bank statements, letters of guarantee from directors of a company, extracts from registers of corporations, certificates for products for export from Canada to other countries

All of these types of documents go through different authentication procedures.

The apostille procedure also includes all cases when a child born in Canada needs to obtain citizenship of another country (Cuba, Germany, Russia, Ukraine, etc.), because in order to obtain citizenship of another country, you'll need to provide a Canadian birth certificate, and it, in turn, will have to be apostilled or legalized (if the country is not a party to the Hague Convention).

The most common documents subject to this procedure are:

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Global Affairs apostilles documents only from the following provinces and territories:

• Manitoba
• New Brunswick
• Newfoundland and Labrador
• Northwest Territories
• Nova Scotia
• Nunavut
• Prince Edward Island
• Yukon

Documents from the provinces listed below can only be submitted for apostille in the same province:

• Alberta
• British Columbia
• Ontario
• Quebec
• Saskatchewan

Each provincial government has its own formatting and document translation standards, as well as application forms that must be filled out in order to obtain an apostille. Certain jurisdictions have strict guidelines for notarized document certification.

The most straightforward way to obtain an apostille is in Ontario, where you can go to the ODS office and have everything done in one day. The document must be produced or signed by a notary in the province of Ontario.

Fortunately, I discovered a way to apostille any notarized documents in Ontario, regardless of the province or territory. A document must be signed by an Ontario notary public before it can be apostilled. You can sign the document with my Ontario notary online or via video call and get your apostille within a week!

Documents (birth certificates, marriage certificates, academic transcripts, and references) issued in other provinces or territories do not have the same apostille processing period as Ontario-issued documents. However, in some cases, including for documents issued in other provinces, I can obtain an apostille in Ontario using a notarized certified copy, saving you time.

My charge for obtaining an apostille is $150, regardless of the quantity of documents in the order.

I usually charge between $49 and $89 per page for translations, depending on the language pair.

There are three alternatives for the final translation.

1. A simple translation of the document.
2. Translation and notarization (an additional fee will apply).
3. Translation + Notarization + Apostille (at an additional expense).

Additional expenses will apply, including the cost of couriering documents (within or outside of Canada), notary services (optional), and an apostille from the Canadian Ministry of Foreign Affairs.

An additional 13% HST tax will be charged on top.

I offer document authentication, legalization, and apostille services in Quebec for a variety of documents, including government-issued, corporate, and academic records, allowing you to utilize Canadian documents abroad confidently. Whether you're in Toronto, Vancouver, Calgary, Montreal, or anywhere else in Canada, I can assist you with submitting your documents for authentication and ensuring that they satisfy international standards.

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Here is an example of the whole process for acquiring a turnkey apostille, including costs and processing times.

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Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of an apostille for a vital statistics document at ODS is $32 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, and it is 1 shipment to you. 1 * $25 = $25.
A 13% tax is added to the final amount.

Timelines:
— Translating a document takes 1-3 days.
— Notarization of the translation takes 1 day (Optional).
— Apostille at ODS is done in 1 business day.
— Delivery of documents by Xpresspost courier usually takes 1-3 days for each shipment.

As a second example, the procedures for getting a "turnkey" apostille, including fees and processing timeframes, are given below.

Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— Apostille at Global Affairs is provided for free.
— The cost of one shipment via Xpresspost courier is $25; to Global Affairs and back, and then from me to you — that is 3 shipments. 3 * $25 = $75.
A 13% tax is added to the final amount.

Timelines:
— Translation of the document takes 1-3 days.
— Notarization of the translation takes 1 day (optional).
— Apostille at Global Affairs is usually placed within 20 business days.
— Delivery of documents by Xpresspost courier usually takes 1-3 days per shipment.


There is an alternative option for apostilling documents – through ODS (a provincial ministry in Toronto).

To apostille a document at ODS, a notarized copy of the document (True Copy) must be made by a notary from Ontario; then, the apostille is placed on this copy, not on the original. Some consulates and countries allow apostilling of notarized copies instead of originals, but not all.

Please check with the consulate of your country if this option suits you, and if yes, then the apostille process will take just one week.

Apostille certificates in Canada vary significantly based on the province or authority responsible for their issuance. Nonetheless, they all serve the same purpose: to confirm a document's authenticity for use in other countries. Global Affairs Canada, along with several provincial agencies in Ontario, Alberta, British Columbia, Quebec, and Saskatchewan, has issued the apostille certificates displayed below. The samples demonstrate the processes utilized by each region in the preparation and presentation of its official apostille certificate.

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Here is an example of an apostille issued by Global Affairs:

Here are some examples of apostilles issued by the Province of Ontario:

And this is what an apostille issued by the province of Alberta looks like:

This is what an apostille looks like issued by an office in Victoria in British Columbia:

This is what an apostille issued in Quebec looks like:

Example of an apostille from Saskatchewan:

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Short Form without parental names
(document is blue, approximately A5 size)

Short Form with parents' names
(document is blue, approximately A5 size)

Long Form
(document is white, Legal size — approximately 1.5 A4 sheets in height)

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-2-

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— this certificate will NOT be suitable for use anywhere, as it lacks information about the parents

— usually suitable for consulates and for other purposes

— usually suitable for consulates

Note that Canadian birth certificates come in three forms:

For applying for citizenship at a consulate, usually only the Long Form of the birth certificate or the Short Form with parents’ names is suitable.

Typically, Canadian birth certificates are apostilled in order to apply for citizenship at your country’s consulate.

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* DISCLAIMER
I guarantee that all my work will be completed accurately and to the fullest extent possible, based solely on the official information available from government institutions and official websites. However, I do not and cannot guarantee the actions, timelines, or performance of third-party entities such as government offices (including those processing apostilles, authentication, and legalization, such as Global Affairs, Ontario Document Services, etc.), Canada Post, courier services, Chambre des notaires du Québec (CNQ), Barreau du Québec, embassies and consulates, notaries, and lawyers. I cannot be held responsible for delays, errors, or failures on their part.
The information and services described on this page do not constitute legal advice, legal services, or legal representation as defined under the Law Society Act of Ontario. I am not a licensed lawyer, paralegal, or notary, do not represent myself as such, and am not licensed by the Law Society of Ontario.
The information provided is compiled from official sources and presented strictly “as is.” The services offered here are limited to assisting clients with translation services, document collection, form preparation, and shipping coordination.
Clients are encouraged to consult a licensed legal professional (lawyer, paralegal, or notary) in their country, province or territory for any legal advice or representation.
By using the services described on this page, clients confirm their understanding and acceptance of these terms and agree to release the service provider (including any representatives, agents, heirs, or successors) from any legal liability related to the use of these services or the information presented herein.