Edmonton apostille service: fast authentication and legalization of Canadian public documents, helping you navigate the apostille process in Edmonton.

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An apostille validates the authenticity of a document for use abroad.

A document issued in one country must be authorized for use in another. There are two types of legalization for international use: full legalization (a two-step process) and streamlined legalization (a one-step process that includes an apostille). The Hague Apostille Convention is a key breakthrough in this system since it allows member countries to recognize each other's public documents without the requirement for additional consular legalization.

On January 11, 2024, the Canadian government implemented a simpler document legalization process known as an apostille. This important development occurred when the Canadian government signed the Hague Apostille Convention, which established a key process for authentication and legalization of documents that allows countries to more effectively recognize each other's official documents. An authentication certificate known as an "apostille" now guarantees the origin of Canadian official documents used outside Canada.

Previously, Canadian public documents for use in other countries required a two-step legalization process (first, an authentication process at the Canadian Ministry of Foreign Affairs, then, a legalization process at the consulate), which was time-consuming and costly. On January 11, 2024, Canada joined the Apostille Convention, introducing a one-step process and issuing an apostille certificate.

After receiving an apostille certificate, your document is valid and ready for use in other countries that have signed the Apostille Convention, including Canada. This means you no longer need to go to the consulate. This undoubtedly reduces the time and expense of legalization.

If the destination country for which your document is intended is not a member of the Hague Apostille Convention (such as the UAE, Cuba, Jordan, and others), you must still go through the consular legalization process after getting the apostille.

This official website presents all the 128 countries that are signatories to the Apostille Convention, indicating that they accept apostilles.

To utilize a Canadian document in numerous other countries, an apostille is now the only requirement.

The process for obtaining an apostille is mostly similar to the previous authentication process. Apostilles are issued by Global Affairs Canada for many documents, although some must be apostilled in a provincial Foreign Affairs office. It is entirely dependent on the province or territory where your document was issued or notarized.

Documents issued in Alberta or certified by an Alberta Notary Public that are intended for use in another country.

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1) Certificates issued by civil registry offices, for example, certificates of birth, death, marriage, change of first name or last name, etc.
2) All notarial documents, including powers of attorney, statements, etc., which are drawn up or notarized by a notary
3) Diplomas, supplements/addenda/transcripts to diplomas, certificates and other documents related to education
4) Bank statements, court documents, divorce decrees
5) Cremation or burial certificates
6) Corporation registration certificates, bank statements, letters of guarantee from directors of a company, extracts from registers of corporations, certificates for products for export from Canada to other countries

All of these types of documents go through different authentication procedures.

The apostille procedure also includes all cases when a child born in Canada needs to obtain citizenship of another country (Cuba, Germany, Russia, Ukraine, etc.), because in order to obtain citizenship of another country, you'll need to provide a Canadian birth certificate, and it, in turn, will have to be apostilled or legalized (if the country is not a party to the Hague Convention).

The most common documents subject to this procedure are:

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Global Affairs apostilles documents only from the following provinces and territories:

• Manitoba
• New Brunswick
• Newfoundland and Labrador
• Northwest Territories
• Nova Scotia
• Nunavut
• Prince Edward Island
• Yukon

Documents from the provinces listed below can only be submitted for apostille in the same province:

• Alberta
• British Columbia
• Ontario
• Quebec
• Saskatchewan

Each provincial office has its own formatting and document translation guidelines, as well as request forms to fill out in order to receive an apostille. Certain jurisdictions have strict regulations for notarized document certifications.

The quickest way to receive an apostille is in Ontario, where you can go to the ODS office and complete everything in one day. The paperwork must be produced or signed by a notary in Ontario.

Fortunately, I discovered how to apostille any notarized document in Ontario, regardless of province or territory. A document cannot be apostilled unless it is signed by an Ontario notary public. You can sign your documents with my Ontario notary online, by video call, and they will be apostilled within a week!

Documents issued in other provinces and territories (birth certificates, marriage certificates, diplomas, and references) do not have the same apostille processing time as those issued in Ontario. However, in some circumstances, especially those involving documents issued in other provinces and territories, I can acquire an apostille in Ontario using a notarized certified copy, saving you time.

I charge $150 per apostille service, regardless of how many documents are in the order.

Translation rates range from $49 to $89 per page, depending on the language pair.

There are three options for the final translation.

1. A direct translation of the original language.
2. Translation and notarization (additional fees apply).
3. Translation + Notarization + Apostille (for an additional fee).
Additional fees will apply, including document shipment (inside or outside of Canada), notary services (optional), and an apostille from the Canadian Ministry of Foreign Affairs.

A 13% HST tax will be applied on top.

I offer document apostille, authentication and legalization services in Edmonton for various documents—including government-issued, corporate, and academic records—so you can confidently use Canadian documents internationally. I can help you send in your original documents for authentication and make sure your documents meet the international standards, no matter where you live in Canada, whether it's Edmonton, Calgary, Toronto, Vancouver, Montreal, or anywhere else.

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This is an example of a whole procedure for acquiring a turnkey apostille, including costs and processing times.

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Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of an apostille for a vital statistics document at ODS is $32 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, and it is 1 shipment to you. 1 * $25 = $25.
A 13% tax is added to the final amount.

Timelines:
— Translating a document takes 1-3 days.
— Notarization of the translation takes 1 day (Optional).
— Apostille at ODS is done in 1 business day.
— Delivery of documents by Xpresspost courier usually takes 1-3 days for each shipment.

As a second example, the procedures of obtaining a "turnkey" apostille, including costs and processing timeframes, are listed below.

Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— Apostille at Global Affairs is provided for free.
— The cost of one shipment via Xpresspost courier is $25; to Global Affairs and back, and then from me to you — that is 3 shipments. 3 * $25 = $75.
A 13% tax is added to the final amount.

Timelines:
— Translation of the document takes 1-3 days.
— Notarization of the translation takes 1 day (optional).
— Apostille at Global Affairs is usually placed within 20 business days.
— Delivery of documents by Xpresspost courier usually takes 1-3 days per shipment.


There is an alternative option for apostilling documents – through ODS (a provincial ministry in Toronto).

To apostille a document at ODS, a notarized copy of the document (True Copy) must be made by a notary from Ontario; then, the apostille is placed on this copy, not on the original. Some consulates and countries allow apostilling of notarized copies instead of originals, but not all.

Please check with the consulate of your country if this option suits you, and if yes, then the apostille process will take just one week.

Apostille certificates in Canada vary greatly depending on the province or authority that issued them. They all serve the same function, though: to establish that a document is genuine and can be used in other nations. Global Affairs Canada and a variety of provincial governments in Ontario, Alberta, British Columbia, Quebec, and Saskatchewan issued the apostille certificates listed below. The samples show the procedures used by each region in preparing and presenting its official apostille certificate.

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Here is an example of an apostille issued by Global Affairs:

Here are some examples of apostilles issued by the Province of Ontario:

And this is what an apostille issued by the province of Alberta looks like:

This is what an apostille looks like issued by an office in Victoria in British Columbia:

This is what an apostille issued in Quebec looks like:

Example of an apostille from Saskatchewan:

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Short Form without parental names
(document is blue, approximately A5 size)

Short Form with parents' names
(document is blue, approximately A5 size)

Long Form
(document is white, Legal size — approximately 1.5 A4 sheets in height)

-1-

-2-

-3-

— this certificate will NOT be suitable for use anywhere, as it lacks information about the parents

— usually suitable for consulates and for other purposes

— usually suitable for consulates

Note that Canadian birth certificates come in three forms:

For applying for citizenship at a consulate, usually only the Long Form of the birth certificate or the Short Form with parents’ names is suitable.

Typically, Canadian birth certificates are apostilled in order to apply for citizenship at your country’s consulate.

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* DISCLAIMER
I guarantee that all my work will be completed accurately and to the fullest extent possible, based solely on the official information available from government institutions and official websites. However, I do not and cannot guarantee the actions, timelines, or performance of third-party entities such as government offices (including those processing apostilles, authentication, and legalization, such as Global Affairs, Ontario Document Services, etc.), Canada Post, courier services, Chambre des notaires du Québec (CNQ), Barreau du Québec, embassies and consulates, notaries, and lawyers. I cannot be held responsible for delays, errors, or failures on their part.
The information and services described on this page do not constitute legal advice, legal services, or legal representation as defined under the Law Society Act of Ontario. I am not a licensed lawyer, paralegal, or notary, do not represent myself as such, and am not licensed by the Law Society of Ontario.
The information provided is compiled from official sources and presented strictly “as is.” The services offered here are limited to assisting clients with translation services, document collection, form preparation, and shipping coordination.
Clients are encouraged to consult a licensed legal professional (lawyer, paralegal, or notary) in their country, province or territory for any legal advice or representation.
By using the services described on this page, clients confirm their understanding and acceptance of these terms and agree to release the service provider (including any representatives, agents, heirs, or successors) from any legal liability related to the use of these services or the information presented herein.