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An apostille verifies the authenticity of a document for international use.

A document issued in one country must be authenticated or legalized before it can be used in another. There are two types of legalization for international use: full legalization (a two-step process) and streamlined legalization (a one-step process requiring an apostille). The Hague Apostille Convention is a key breakthrough in this system since it allows member countries to recognize each other's public documents without requiring additional consular legalization.

On January 11, 2024, the Canadian government introduced a simplified document legalization process, known as an apostille. This change occurred when the Canadian government joined the Hague Apostille Convention, which established an essential process of document authentication and legalization that allowed countries to recognize each other's public documents more effectively. An authentication certificate known as an "apostille" now certifies the origin of Canadian public documents for use outside of Canada.

Previously, utilizing Canadian public documents in another nation required a two-step legalization process (first authentication at the Canadian Ministry of Foreign Affairs, followed by legalization at the consulate), which was time-consuming and costly. On January 11, 2024, Canada joined the Hague Apostille Convention, introducing a one-step process and issuing apostille certificates.

After receiving an apostille, your document is acceptable and thoroughly prepared for use in any other country that has signed the Convention, like Canada. That means you no longer need to visit the consulate. This undoubtedly shortens and lowers the cost of legalization.

If the destination country for which your document is intended is not a signatory to the Hague Convention (such as the UAE, Cuba, Jordan, and others), you must still undergo the consular legalization process after receiving the apostille certificate.

The official website displays all 128 countries that are members of the Hague Apostille Convention, indicating that they accept apostilles.

To use a Canadian document in many other countries, an apostille is currently necessary.

The method for acquiring an apostille is very similar to the previous authentication process. Global Affairs Canada issues apostilles for many documents, although some must be apostilled in a provincial Foreign Affairs office. It all depends on the province or territory where your document was issued or notarized.

Documents issued in Alberta, Canada, or certified by a notary public in Alberta that are intended for use in another country:

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1) Certificates issued by civil registry offices, for example, certificates of birth, death, marriage, change of first name or last name, etc.
2) All notarial documents, including powers of attorney, statements, etc., which are drawn up or notarized by a notary
3) Diplomas, supplements/addenda/transcripts to diplomas, certificates and other documents related to education
4) Bank statements, court documents, divorce decrees
5) Cremation or burial certificates
6) Corporation registration certificates, bank statements, letters of guarantee from directors of a company, extracts from registers of corporations, certificates for products for export from Canada to other countries

All of these types of documents go through different authentication procedures.

The apostille procedure also includes all cases when a child born in Canada needs to obtain citizenship of another country (Cuba, Germany, Russia, Ukraine, etc.), because in order to obtain citizenship of another country, you'll need to provide a Canadian birth certificate, and it, in turn, will have to be apostilled or legalized (if the country is not a party to the Hague Convention).

The most common documents subject to this procedure are:

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Global Affairs apostilles documents only from the following provinces and territories:

• Manitoba
• New Brunswick
• Newfoundland and Labrador
• Northwest Territories
• Nova Scotia
• Nunavut
• Prince Edward Island
• Yukon

Documents from the provinces listed below can only be submitted for apostille in the same province:

• Alberta
• British Columbia
• Ontario
• Quebec
• Saskatchewan

Each provincial office has its own formatting and document translation guidelines, as well as request forms to fill out in order to receive an apostille. Certain governments have tight rules for notarized document certifications.

The quickest approach to obtain an apostille is in Ontario, where you can visit the ODS office and complete the process in one day. The paperwork must then be produced or signed by a notary in Ontario.

Fortunately, I discovered how to apostille any notarized document in Ontario, regardless of the province or territory where you are. A document requires the signature of an Ontario notary public prior to being apostilled. You can sign your documents with my Ontario notary offline or online via a video call, and they will be apostilled within one week.

Documents issued in other provinces and territories (birth certificates, marriage certificates, diplomas, and references) do not have the same apostille processing time as those issued in Ontario. However, in some circumstances, especially those involving original documents issued in other provinces and territories, I can obtain the apostille in Ontario using a notarized certified copy, saving you time.

My fee for each apostille service is $150, regardless of the number of documents included in the order.

My translation costs vary between $49 and $89 per page, based on the language pair involved.

Three options are available for the final translation.
1. A straightforward translation from the source language.
2. Translation and notarization (additional costs may apply).
3. Translation + Notarization + Apostille on the translation (for an additional fee).

There will be extra costs involved, including document shipment (either within or outside of Canada), optional notary services, and obtaining an apostille from the Canadian Ministry of Foreign Affairs.

An additional 13% HST tax will be applied.

I offer document apostille, legalization, and authentication services in Canada for a wide range of records, including government-issued, corporate, and academic documents, helping you use your Canadian paperwork abroad with confidence. Whether you are obtaining an apostille in Calgary, Toronto, Vancouver, Montreal, or anywhere else in Canada, I can assist you with submitting your official documents for authentication and ensuring they meet all international standards.

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Here is an example of the whole process for acquiring a turnkey apostille, including prices and processing times.

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Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of an apostille for a vital statistics document at ODS is $32 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, and it is 1 shipment to you. 1 * $25 = $25.
A 13% tax is added to the final amount.

Timelines:
— Translating a document takes 1-3 days.
— Notarization of the translation takes 1 day (Optional).
— Apostille at ODS is done in 1 business day.
— Delivery of documents by Xpresspost courier usually takes 1-3 days for each shipment.

As a second example, the methods for getting a "turnkey" apostille, including fees and processing timeframes, are listed below.

Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— Apostille at Global Affairs is provided for free.
— The cost of one shipment via Xpresspost courier is $25; to Global Affairs and back, and then from me to you — that is 3 shipments. 3 * $25 = $75.
A 13% tax is added to the final amount.

Timelines:
— Translation of the document takes 1-3 days.
— Notarization of the translation takes 1 day (optional).
— Apostille at Global Affairs is usually placed within 20 business days.
— Delivery of documents by Xpresspost courier usually takes 1-3 days per shipment.


There is an alternative option for apostilling documents – through ODS (a provincial ministry in Toronto).

To apostille a document at ODS, a notarized copy of the document (True Copy) must be made by a notary from Ontario; then, the apostille is placed on this copy, not on the original. Some consulates and countries allow apostilling of notarized copies instead of originals, but not all.

Please check with the consulate of your country if this option suits you, and if yes, then the apostille process will take just one week.

Apostille certificates in Canada vary significantly based on the province or authority responsible for their issuance. Nonetheless, they all serve the same function: to verify that a document is genuine for use in other countries. The apostille certificates displayed below were issued by Global Affairs Canada, as well as several provincial authorities in Ontario, Alberta, British Columbia, Quebec, and Saskatchewan. The samples demonstrate the processes utilized by each region in the preparation and presentation of its official apostille certificate.

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Here is an example of an apostille issued by Global Affairs:

Here are some examples of apostilles issued by the Province of Ontario:

And this is what an apostille issued by the province of Alberta looks like:

This is what an apostille looks like issued by an office in Victoria in British Columbia:

This is what an apostille issued in Quebec looks like:

Example of an apostille from Saskatchewan:

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Short Form without parental names
(document is blue, approximately A5 size)

Short Form with parents' names
(document is blue, approximately A5 size)

Long Form
(document is white, Legal size — approximately 1.5 A4 sheets in height)

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— this certificate will NOT be suitable for use anywhere, as it lacks information about the parents

— usually suitable for consulates and for other purposes

— usually suitable for consulates

Note that Canadian birth certificates come in three forms:

For applying for citizenship at a consulate, usually only the Long Form of the birth certificate or the Short Form with parents’ names is suitable.

Typically, Canadian birth certificates are apostilled in order to apply for citizenship at your country’s consulate.

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* DISCLAIMER
I guarantee that all my work will be completed accurately and to the fullest extent possible, based solely on the official information available from government institutions and official websites. However, I do not and cannot guarantee the actions, timelines, or performance of third-party entities such as government offices (including those processing apostilles, authentication, and legalization, such as Global Affairs, Ontario Document Services, etc.), Canada Post, courier services, Chambre des notaires du Québec (CNQ), Barreau du Québec, embassies and consulates, notaries, and lawyers. I cannot be held responsible for delays, errors, or failures on their part.
The information and services described on this page do not constitute legal advice, legal services, or legal representation as defined under the Law Society Act of Ontario. I am not a licensed lawyer, paralegal, or notary, do not represent myself as such, and am not licensed by the Law Society of Ontario.
The information provided is compiled from official sources and presented strictly “as is.” The services offered here are limited to assisting clients with translation services, document collection, form preparation, and shipping coordination.
Clients are encouraged to consult a licensed legal professional (lawyer, paralegal, or notary) in their country, province or territory for any legal advice or representation.
By using the services described on this page, clients confirm their understanding and acceptance of these terms and agree to release the service provider (including any representatives, agents, heirs, or successors) from any legal liability related to the use of these services or the information presented herein.