I provide document authentication with an apostille certificate for Canadian public documents, enabling their use in Hague Apostille countries worldwide.

1100+

helped

clients
since 2012

Interac, credit card, PayPal, WU, and 7 other payment options

Starting from 3 days. Affordable price. For all provinces and territories of Canada.

РАБОТАЮ НА ПРАЗДНИКАХ

STIBC

I am always online
from 9 a.m. to 5 p.m. Mon.–Fri.
and often outside of these hours as well

Ask your questions now

1

An apostille confirms the legality of a document for use in another country.

A document originated in one country must be legalized to be used in another country. The two varieties of legalization are full legalization (a two-step process) and simplified legalization (a single-step process, also known as an apostille).

On January 11, 2024, Canada implemented a simpler document legalization procedure known as the apostille.

Previously, to use Canadian documents in another country, you had to go through a two-step legalization process (first, authentication at the Canadian Ministry of Foreign Affairs, and then legalization at the consulate), which took a significant amount of time and money. As of January 11, 2024, Canada has joined the Hague Apostille Convention, implementing a one-step process and issuing a certificate called an apostille.

After acquiring an apostille, your document is eligible and completely ready for use in another country, if that country is like Canada a party to the Convention. That means you no longer need to visit the consulate. This certainly reduces the time and cost of legalization.
If the destination country for which your document is intended is not a signatory to the Hague Convention (for example, the UAE, Cuba, Jordan, and others), you must go through the consular legalization procedure again after acquiring an apostille.

The official website provides a complete list of the 127 countries that are part of the Hague Apostille Convention, which means they accept apostilles.

To utilize Canadian documents in various countries, it is now enough to secure an apostille.

The process for obtaining an apostille is very similar to the previous authentication process. Global Affairs Canada issues apostilles for many documents, although some must be apostilled in a provincial Foreign Affairs office. It all depends on the province or territory where your document was issued or notarized.

All documents issued in the government of Canada or certified by a Canadian notary (Notary Public) for use outside of Canada.

2

1) Certificates issued by civil registry offices, for example, certificates of birth, death, marriage, change of first name or last name, etc.
2) All notarial documents, including powers of attorney, statements, etc., which are drawn up or notarized by a notary
3) Diplomas, supplements/addenda/transcripts to diplomas, certificates and other documents related to education
4) Bank statements, court documents, divorce decrees
5) Cremation or burial certificates
6) Corporation registration certificates, bank statements, letters of guarantee from directors of a company, extracts from registers of corporations, certificates for products for export from Canada to other countries

All of these types of documents go through different authentication procedures.

The apostille procedure also includes all cases when a child born in Canada needs to obtain citizenship of another country (Cuba, Germany, Russia, Ukraine, etc.), because in order to obtain citizenship of another country, you'll need to provide a Canadian birth certificate, and it, in turn, will have to be apostilled or legalized (if the country is not a party to the Hague Convention).

The most common documents subject to this procedure are:

3

Global Affairs apostilles documents only from the following provinces and territories:

• Manitoba
• New Brunswick
• Newfoundland and Labrador
• Northwest Territories
• Nova Scotia
• Nunavut
• Prince Edward Island
• Yukon

Documents from the provinces listed below can only be submitted for apostille in the same province:

• Alberta
• British Columbia
• Ontario
• Quebec
• Saskatchewan

Each provincial authority has its own formatting and document translation requirements, as well as its own application forms that must be completed in order to get an apostille. Notarized document certifications are subject to strict guidelines in certain provinces.

The quickest option to receive an apostille is in Ontario, where you can go to the ODS office and have everything done in one day. This requires that the document be issued or signed by a notary in the province of Ontario.

Fortunately, I have discovered a means to apostille any notarized documents in Ontario, regardless of the province or territory. To apostille a document in Ontario, it must be signed by a notary public in Ontario. You can sign your document with my Ontario notary online, via video call, and receive your apostille within a week!

Documents (birth certificates, marriage certificates, diplomas, and references) issued in other provinces or territories do not have the same apostille processing times as Ontario-issued documents. However, in certain circumstances, even for documents issued in other provinces, I can obtain an apostille in Ontario using a notarized certified copy, saving you valuable time.

My price for obtaining an apostille is $150, regardless of how many documents are in one order.

I normally charge between $49 and $89 per page for translations, depending on the language pair.

There are three options available for the final translation.

1. Simply a translation of the document.
2. Translation + Notarization (an extra cost will apply).
3. Translation + Notarization of the translation + Apostille of the notarization (an extra cost will apply).

Additional fees will apply, including the cost of shipping documents via courier (inside Canada or overseas), notary services (optional), and the cost of the apostille at the Canadian Ministry of Foreign Affairs.

An additional 13% HST tax will be charged on top.

I offer document authentication and apostille services throughout Canada, including all major cities and provinces. I can help you authenticate, legalize, or obtain an apostille for your Canadian documents, regardless of your location in Canada, including Toronto, Vancouver, Calgary, Montreal, or anywhere else in the country. From government-issued documents to business and academic records, my nationwide service ensures your documents meet the international standards required for use abroad.

4

A thorough process for acquiring a turnkey apostille, including prices and time frames, is provided below as an example.

5

Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of an apostille for a vital statistics document at ODS is $32 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, and it is 1 shipment to you. 1 * $25 = $25.
A 13% tax is added to the final amount.

Timelines:
— Translating a document takes 1-3 days.
— Notarization of the translation takes 1 day (Optional).
— Apostille at ODS is done in 1 business day.
— Delivery of documents by Xpresspost courier usually takes 1-3 days for each shipment.

The process for acquiring an apostille "turnkey", including costs and schedules, is described below as a second example.

Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— Apostille at Global Affairs is provided for free.
— The cost of one shipment via Xpresspost courier is $25; to Global Affairs and back, and then from me to you — that is 3 shipments. 3 * $25 = $75.
A 13% tax is added to the final amount.

Timelines:
— Translation of the document takes 1-3 days.
— Notarization of the translation takes 1 day (optional).
— Apostille at Global Affairs is usually placed within 20 business days.
— Delivery of documents by Xpresspost courier usually takes 1-3 days per shipment.


There is an alternative option for apostilling documents – through ODS (a provincial ministry in Toronto).

To apostille a document at ODS, a notarized copy of the document (True Copy) must be made by a notary from Ontario; then, the apostille is placed on this copy, not on the original. Some consulates and countries allow apostilling of notarized copies instead of originals, but not all.

Please check with the consulate of your country if this option suits you, and if yes, then the apostille process will take just one week.

Apostilles across Canada may look slightly different depending on the issuing province or authority, but they all serve the same purpose—certifying the authenticity of a document for international use. Below are examples of apostille certificates issued by Global Affairs Canada and several provincial offices, including Ontario, Alberta, British Columbia, Quebec, and Saskatchewan. These samples show how each region formats and presents its official apostille certificate.

6

Here is an example of an apostille issued by Global Affairs:

Here are some examples of apostilles issued by the Province of Ontario:

And this is what an apostille issued by the province of Alberta looks like:

This is what an apostille looks like issued by an office in Victoria in British Columbia:

This is what an apostille issued in Quebec looks like:

Example of an apostille from Saskatchewan:

7

Short Form without parental names
(document is blue, approximately A5 size)

Short Form with parents' names
(document is blue, approximately A5 size)

Long Form
(document is white, Legal size — approximately 1.5 A4 sheets in height)

-1-

-2-

-3-

— this certificate will NOT be suitable for use anywhere, as it lacks information about the parents

— usually suitable for consulates and for other purposes

— usually suitable for consulates

Note that Canadian birth certificates come in three forms:

For applying for citizenship at a consulate, usually only the Long Form of the birth certificate or the Short Form with parents’ names is suitable.

Typically, Canadian birth certificates are apostilled in order to apply for citizenship at your country’s consulate.

8

9

Submit your request now, and get a price quote today

* DISCLAIMER
I guarantee that all my work will be completed accurately and to the fullest extent possible, based solely on the official information available from government institutions and official websites. However, I do not and cannot guarantee the actions, timelines, or performance of third-party entities such as government offices (including those processing apostilles, authentication, and legalization, such as Global Affairs, Ontario Document Services, etc.), Canada Post, courier services, Chambre des notaires du Québec (CNQ), Barreau du Québec, embassies and consulates, notaries, and lawyers. I cannot be held responsible for delays, errors, or failures on their part.
The information and services described on this page do not constitute legal advice, legal services, or legal representation as defined under the Law Society Act of Ontario. I am not a licensed lawyer, paralegal, or notary, do not represent myself as such, and am not licensed by the Law Society of Ontario.
The information provided is compiled from official sources and presented strictly “as is.” The services offered here are limited to assisting clients with translation services, document collection, form preparation, and shipping coordination.
Clients are encouraged to consult a licensed legal professional (lawyer, paralegal, or notary) in their country, province or territory for any legal advice or representation.
By using the services described on this page, clients confirm their understanding and acceptance of these terms and agree to release the service provider (including any representatives, agents, heirs, or successors) from any legal liability related to the use of these services or the information presented herein.