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An apostille authenticates a document's legality for use in other member countries.

A document that originates in one country must undergo legalization to be utilized in another country. The two types of legalization include full legalization, which involves a two-step process, and simplified legalization, recognized as a single-step process or an apostille.

On January 11, 2024, Canada introduced a simplified document legalization process, known as the Apostille.

Previously, using Canadian documents in another nation required a two-step legalization process (first, authentication at the Canadian Ministry of Foreign Affairs, followed by legalization at the consulate), which was time-consuming and costly. As of January 11, 2024, Canada joined the Hague Apostille Convention, implementing a one-step procedure for issuing an apostille certificate.

Once you obtain an apostille certificate, your document is ready and eligible for use in another country, provided that country, like Canada, is a signatory to the Hague Apostille Convention. You are no longer required to visit the consulate. This undoubtedly minimizes both the time and expense associated with legalization.

If the destination country for which your document is intended is not a signatory to the Hague Convention, such as the UAE, Cuba, Jordan, and others, you will need to undergo the consular legalization procedure once more after obtaining an apostille.

The official website contains a comprehensive list of the 128 countries that are members of the Hague Apostille Convention, indicating their acceptance of apostilles.

To use Canadian documents in different countries, it is now sufficient to obtain an apostille.

The procedure for acquiring an apostille closely resembles the earlier authentication process. Global Affairs Canada provides apostilles for various documents; however, some must be apostilled in a provincial Foreign Affairs office. It all depends on the province or territory in which your document was issued or notarized.

Documents issued in Manitoba, Canada, or certified by a Manitoba Notary Services (Canadian Notary Public) that are intended for use in a different country:

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1) Certificates issued by civil registry offices, for example, certificates of birth, death, marriage, change of first name or last name, etc.
2) All notarial documents, including powers of attorney, statements, etc., which are drawn up or notarized by a notary
3) Diplomas, supplements/addenda/transcripts to diplomas, certificates and other documents related to education
4) Bank statements, court documents, divorce decrees
5) Cremation or burial certificates
6) Corporation registration certificates, bank statements, letters of guarantee from directors of a company, extracts from registers of corporations, certificates for products for export from Canada to other countries

All of these types of documents go through different authentication procedures.

The apostille procedure also includes all cases when a child born in Canada needs to obtain citizenship of another country (Cuba, Germany, Russia, Ukraine, etc.), because in order to obtain citizenship of another country, you'll need to provide a Canadian birth certificate, and it, in turn, will have to be apostilled or legalized (if the country is not a party to the Hague Convention).

The most common documents subject to this procedure are:

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Global Affairs apostilles documents only from the following provinces and territories:

• Manitoba
• New Brunswick
• Newfoundland and Labrador
• Northwest Territories
• Nova Scotia
• Nunavut
• Prince Edward Island
• Yukon

Documents from the provinces listed below can only be submitted for apostille in the same province:

• Alberta
• British Columbia
• Ontario
• Quebec
• Saskatchewan

Every provincial authority has distinct formatting and document translation requirements, along with specific application forms that need to be filled out to obtain an apostille. Certifications of notarized documents must adhere to strict guidelines in specific provinces.

The fastest way to obtain an apostille is in Ontario, where you can visit the ODS office and complete the process in a single day. The document, however, must be issued or signed by a notary in the province of Ontario.

Fortunately, I have found a way to apostille any notarized documents in Ontario, no matter the province or territory where you are. In Ontario, for a document to be apostilled, it is required to be signed by a notary public within the province. Sign your document with my Ontario notary offline or online through a video call, and receive your apostille in just a week!

Documents such as birth certificates, marriage certificates, diplomas, and references that are issued in other provinces or territories do not experience the same apostille processing times as those issued in Ontario. In specific situations, I can secure an apostille in Ontario for documents issued in other provinces by utilizing a notarized certified copy, which can save you significant time.

My fee for obtaining an apostille is $150, regardless of the number of documents in one order.

I usually charge between $49 and $89 per page for translations, depending on the language pair.

There are three alternatives for the final translation.
1. A simple translation of the document.
2. Translation and notarization (an additional fee will apply).
3. Translation + Notarization + Apostille of the translation (at an additional expense).

Additional expenses will apply, including the cost of delivering documents by courier (inside Canada and abroad), notary services (optional), and the apostille at the Canadian Ministry of Foreign Affairs.

An additional 13% HST tax will be applied on top.

I provide document apostille, legalization, and authentication services in Canada, including all major cities and provinces. I can assist you in authenticating, legalizing, or obtaining an apostille for your Canadian documents, regardless of your location in Canada, including Winnipeg, Toronto, Vancouver, Calgary, Montreal, or elsewhere. My Winnipeg apostille service ensures that your documents, whether government-issued or corporate and academic records, match the international standards required for usage overseas.

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A detailed process for obtaining a turnkey apostille, including pricing and time periods, is presented below as an example.

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Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of an apostille for a vital statistics document at ODS is $32 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, and it is 1 shipment to you. 1 * $25 = $25.
A 13% tax is added to the final amount.

Timelines:
— Translating a document takes 1-3 days.
— Notarization of the translation takes 1 day (Optional).
— Apostille at ODS is done in 1 business day.
— Delivery of documents by Xpresspost courier usually takes 1-3 days for each shipment.

As a second example, the method for obtaining a "turnkey" apostille, including prices and timelines, is explained below.

Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— Apostille at Global Affairs is provided for free.
— The cost of one shipment via Xpresspost courier is $25; to Global Affairs and back, and then from me to you — that is 3 shipments. 3 * $25 = $75.
A 13% tax is added to the final amount.

Timelines:
— Translation of the document takes 1-3 days.
— Notarization of the translation takes 1 day (optional).
— Apostille at Global Affairs is usually placed within 20 business days.
— Delivery of documents by Xpresspost courier usually takes 1-3 days per shipment.


There is an alternative option for apostilling documents – through ODS (a provincial ministry in Toronto).

To apostille a document at ODS, a notarized copy of the document (True Copy) must be made by a notary from Ontario; then, the apostille is placed on this copy, not on the original. Some consulates and countries allow apostilling of notarized copies instead of originals, but not all.

Please check with the consulate of your country if this option suits you, and if yes, then the apostille process will take just one week.

Apostilles in Canada may vary depending on the issuing province or authority, but they always serve the same purpose: to verify the legitimacy of a document for international use. The following are examples of apostille certificates issued by Global Affairs Canada and other provincial agencies in Ontario, Alberta, British Columbia, Quebec, and Saskatchewan. These samples demonstrate how each region formatted and presented its official apostille certificate.

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Here is an example of an apostille issued by Global Affairs:

Here are some examples of apostilles issued by the Province of Ontario:

And this is what an apostille issued by the province of Alberta looks like:

This is what an apostille looks like issued by an office in Victoria in British Columbia:

This is what an apostille issued in Quebec looks like:

Example of an apostille from Saskatchewan:

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Short Form without parental names
(document is blue, approximately A5 size)

Short Form with parents' names
(document is blue, approximately A5 size)

Long Form
(document is white, Legal size — approximately 1.5 A4 sheets in height)

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— this certificate will NOT be suitable for use anywhere, as it lacks information about the parents

— usually suitable for consulates and for other purposes

— usually suitable for consulates

Note that Canadian birth certificates come in three forms:

For applying for citizenship at a consulate, usually only the Long Form of the birth certificate or the Short Form with parents’ names is suitable.

Typically, Canadian birth certificates are apostilled in order to apply for citizenship at your country’s consulate.

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* DISCLAIMER
I guarantee that all my work will be completed accurately and to the fullest extent possible, based solely on the official information available from government institutions and official websites. However, I do not and cannot guarantee the actions, timelines, or performance of third-party entities such as government offices (including those processing apostilles, authentication, and legalization, such as Global Affairs, Ontario Document Services, etc.), Canada Post, courier services, Chambre des notaires du Québec (CNQ), Barreau du Québec, embassies and consulates, notaries, and lawyers. I cannot be held responsible for delays, errors, or failures on their part.
The information and services described on this page do not constitute legal advice, legal services, or legal representation as defined under the Law Society Act of Ontario. I am not a licensed lawyer, paralegal, or notary, do not represent myself as such, and am not licensed by the Law Society of Ontario.
The information provided is compiled from official sources and presented strictly “as is.” The services offered here are limited to assisting clients with translation services, document collection, form preparation, and shipping coordination.
Clients are encouraged to consult a licensed legal professional (lawyer, paralegal, or notary) in their country, province or territory for any legal advice or representation.
By using the services described on this page, clients confirm their understanding and acceptance of these terms and agree to release the service provider (including any representatives, agents, heirs, or successors) from any legal liability related to the use of these services or the information presented herein.