Montreal, Quebec apostille service: authenticate official documents for international use under the Apostille Convention. Get your apostille certificate now!

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An apostille validates the authenticity of a document for international use.

A document issued in one country must be approved for use in another. Legalization for international use is classified into two types: complete legalization (a two-step process) and streamlined legalization (a one-step process that involves an apostille).

On January 11, 2024, Canada implemented a simpler document legalization process known as an apostille.

Previously, using Canadian documents in another country mandated a two-step legalization process (authentication at the Canadian Ministry of Foreign Affairs and legalization at the consulate), which took a significant amount of time and money. Canada adopted the Hague Apostille Convention on January 11, 2024, enabling a one-step process for issuing an apostille certificate.

After receiving an apostille, your document is fully authorized and available for use in any other country that is party to the Apostille Convention, such as Canada. This means you no longer need to visit the consulate. This significantly reduces the time and cost of legalization.

If the destination country for your document is not a signatory to the Apostille Convention (such as the UAE, Cuba, Jordan, and others), you must still go through the consular legalization process after getting an apostille.

The official website provides a comprehensive list of the 128 countries that have become signatories to the Hague Apostille Convention, indicating their acceptance of apostilles.

Now, to utilize Canadian documents in various other countries, an apostille is the sole requirement.

The process for obtaining an apostille resembles the previous authentication procedure. Apostilles are provided by Global Affairs Canada for various documents; however, certain documents require apostille certification at the provincial Foreign Affairs office. The decision is based on the province or territory in which your document was issued or notarized.

Public documents issued in Quebec, documents notarized by a Quebec notary who is a member of the Notary Chamber (Chambre des notaires) of Quebec, or documents signed by a Quebec lawyer who is a member of the Bar of Quebec (Barreau du Québec) must be submitted to the Ministry of Justice of Quebec (Ministère de la Justice du Québec) to obtain an apostille for use in Hague Convention countries.

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1) Certificates issued by civil registry offices, for example, certificates of birth, death, marriage, change of first name or last name, etc.
2) All notarial documents, including powers of attorney, statements, etc., which are drawn up or notarized by a notary
3) Diplomas, supplements/addenda/transcripts to diplomas, certificates and other documents related to education
4) Bank statements, court documents, divorce decrees
5) Cremation or burial certificates
6) Corporation registration certificates, bank statements, letters of guarantee from directors of a company, extracts from registers of corporations, certificates for products for export from Canada to other countries

All of these types of documents go through different authentication procedures.

The apostille procedure also includes all cases when a child born in Canada needs to obtain citizenship of another country (Cuba, Germany, Russia, Ukraine, etc.), because in order to obtain citizenship of another country, you'll need to provide a Canadian birth certificate, and it, in turn, will have to be apostilled or legalized (if the country is not a party to the Hague Convention).

The most common documents subject to this procedure are:

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Global Affairs apostilles documents only from the following provinces and territories:

• Manitoba
• New Brunswick
• Newfoundland and Labrador
• Northwest Territories
• Nova Scotia
• Nunavut
• Prince Edward Island
• Yukon

Documents from the provinces listed below can only be submitted for apostille in the same province:

• Alberta
• British Columbia
• Ontario
• Quebec
• Saskatchewan

Each provincial government follows its own formatting rules, translation requirements, and application procedures before it can issue apostilles for documents issued within its jurisdiction. When it comes to document official certification, the original document must meet strict validation standards. Some provinces require additional verification steps to confirm the authenticity of the original document before an apostille can be granted.

The simplest way to obtain an apostille is in Ontario, where you can visit the ODS office and get everything done in one day. The paperwork must be prepared or signed by a notary in Ontario.

Fortunately, I figured out how to apostille any notarized document in Ontario, regardless of province or territory. A document cannot be apostilled unless a notary public in Ontario signs it. You can sign the document with my Ontario notary online, by video call, and get your document apostilled within a week!

The apostille processing duration for documents issued by a federal or other provinces differs from that of Ontario-issued documents. However, in some circumstances, especially those involving documents issued in different provinces, I can obtain an apostille in Ontario using a notarized certified copy, saving you time.

I charge $150 to obtain an apostille, regardless of the number of documents in the order.

I typically charge between $49 and $89 per page for translations, depending on the language pair.
There are three options for the final translation.

1. A straightforward translation of the original language.
2. Translation and notarization (additional fees apply).
3. Translation + Notarization + Apostille (for an additional fee).
Additional fees will apply, including shipment of documents (inside or outside of Canada), notary services (optional), and an apostille from the Canadian Ministry of Foreign Affairs.

An additional 13% HST tax will be applied on top.

I provide document apostille, authentication and legalization services in Montreal, Quebec, for a wide range of documents, including government-issued, corporate, and academic records, allowing you to use Canadian documents abroad with confidence. Whether you are in Montreal, Quebec, Toronto, Vancouver, Calgary, Alberta, or anywhere else in Canada, I can help you submit your documents for authentication and ensure that they meet international standards.

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Here's an overview of the whole method for obtaining a turnkey apostille, including prices and processing times.

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Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of an apostille for a vital statistics document at ODS is $32 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, and it is 1 shipment to you. 1 * $25 = $25.
A 13% tax is added to the final amount.

Timelines:
— Translating a document takes 1-3 days.
— Notarization of the translation takes 1 day (Optional).
— Apostille at ODS is done in 1 business day.
— Delivery of documents by Xpresspost courier usually takes 1-3 days for each shipment.

As a second example, the methods for obtaining a "turnkey" apostille, including fees and processing times, are outlined below.

Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— Apostille at Global Affairs is provided for free.
— The cost of one shipment via Xpresspost courier is $25; to Global Affairs and back, and then from me to you — that is 3 shipments. 3 * $25 = $75.
A 13% tax is added to the final amount.

Timelines:
— Translation of the document takes 1-3 days.
— Notarization of the translation takes 1 day (optional).
— Apostille at Global Affairs is usually placed within 20 business days.
— Delivery of documents by Xpresspost courier usually takes 1-3 days per shipment.


There is an alternative option for apostilling documents – through ODS (a provincial ministry in Toronto).

To apostille a document at ODS, a notarized copy of the document (True Copy) must be made by a notary from Ontario; then, the apostille is placed on this copy, not on the original. Some consulates and countries allow apostilling of notarized copies instead of originals, but not all.

Please check with the consulate of your country if this option suits you, and if yes, then the apostille process will take just one week.

Apostille certificates in Canada vary widely depending on the province or authority that issues them. Nonetheless, they all serve the same function: verifying a document's authenticity for use in other nations. Global Affairs Canada, in collaboration with numerous provincial agencies in Ontario, Alberta, British Columbia, Quebec, and Saskatchewan, has issued the apostille certificates listed below. The samples demonstrate the procedures used by each region in preparing and presenting its official apostille certificate.

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Here is an example of an apostille issued by Global Affairs:

Here are some examples of apostilles issued by the Province of Ontario:

And this is what an apostille issued by the province of Alberta looks like:

This is what an apostille looks like issued by an office in Victoria in British Columbia:

This is what an apostille issued in Quebec looks like:

Example of an apostille from Saskatchewan:

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Short Form without parental names
(document is blue, approximately A5 size)

Short Form with parents' names
(document is blue, approximately A5 size)

Long Form
(document is white, Legal size — approximately 1.5 A4 sheets in height)

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-2-

-3-

— this certificate will NOT be suitable for use anywhere, as it lacks information about the parents

— usually suitable for consulates and for other purposes

— usually suitable for consulates

Note that Canadian birth certificates come in three forms:

For applying for citizenship at a consulate, usually only the Long Form of the birth certificate or the Short Form with parents’ names is suitable.

Typically, Canadian birth certificates are apostilled in order to apply for citizenship at your country’s consulate.

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* DISCLAIMER
I guarantee that all my work will be completed accurately and to the fullest extent possible, based solely on the official information available from government institutions and official websites. However, I do not and cannot guarantee the actions, timelines, or performance of third-party entities such as government offices (including those processing apostilles, authentication, and legalization, such as Global Affairs, Ontario Document Services, etc.), Canada Post, courier services, Chambre des notaires du Québec (CNQ), Barreau du Québec, embassies and consulates, notaries, and lawyers. I cannot be held responsible for delays, errors, or failures on their part.
The information and services described on this page do not constitute legal advice, legal services, or legal representation as defined under the Law Society Act of Ontario. I am not a licensed lawyer, paralegal, or notary, do not represent myself as such, and am not licensed by the Law Society of Ontario.
The information provided is compiled from official sources and presented strictly “as is.” The services offered here are limited to assisting clients with translation services, document collection, form preparation, and shipping coordination.
Clients are encouraged to consult a licensed legal professional (lawyer, paralegal, or notary) in their country, province or territory for any legal advice or representation.
By using the services described on this page, clients confirm their understanding and acceptance of these terms and agree to release the service provider (including any representatives, agents, heirs, or successors) from any legal liability related to the use of these services or the information presented herein.