I provide turnkey apostille services for Canadian documents for their use in 126 countries globally

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An apostille is a confirmation of the legality of a document for its use in another country.

In order for a document issued in one country to be used in another country, this document needs to be legalized. There are 2 types of legalization: full legalization (two-step procedure) and simplified legalization (single-step procedure or apostille).

As of January 11, 2024, a simplified document legalization procedure — the apostille — has been introduced in Canada.

Previously, to be able to use Canadian documents in another country, you had to undergo a two-step legalization process (first, authentication at the Canadian Ministry of Foreign Affairs, and then, legalization at the consulate), which required a significant amount of time and money. As of January 11, 2024, Canada has adopted a one-step procedure called the apostille.

After receiving an apostille, your document is completely ready for use in another country, if that country, like Canada, is a party to the Hague Convention. That means that you no longer need to go to the consulate. This certainly reduces your time and costs for legalization.

If the country for which your document is intended is not yet a party to the Hague Convention (for example, the UAE, Cuba, Jordan, etc.), then, after receiving an apostille, you will have to go through the consular legalization procedure as earlier.

The full list of 127 countries that are parties to the Hague Convention, which means that they accept apostilles, can be found on the official website here.

To use Canadian documents in most countries, it is now sufficient to obtain an apostille.

The procedure for obtaining an apostille is very similar to the old authentication procedure. Apostilles for many documents are issued by Global Affairs Canada, but some documents can only be apostilled at a provincial Foreign Affairs office. It all depends on the province where your document was issued or notarized.

All documents issued in Canada or executed by a Canadian notary (Notary Public) that you will use in another country.

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1) Certificates issued by civil registry offices, for example, certificates of birth, death, marriage, change of first name or last name, etc.
2) All notarial documents, including powers of attorney, statements, etc., which are drawn up or notarized by a notary
3) Diplomas, supplements/addendums/transcripts to diplomas, certificates and other documents related to education
4) Bank statements, court documents, divorce decrees
5) Cremation or burial certificates
6) Corporation registration certificates, bank statements, letters of guarantee from directors of a company, extracts from registers of corporations, certificates for products for export from Canada to other countries

All of these types of documents go through different authentication procedures.

The apostille procedure also includes all cases when a child born in Canada needs to obtain citizenship of another country (Cuba, Germany, Russia, Ukraine, etc.), because in order to obtain citizenship of another country, you'll need to provide a Canadian birth certificate, and it, in turn, will have to be apostilled or legalized (if the country is not a party to the Hague Convention).

The most common documents subject to this procedure are:

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Global Affairs apostilles documents only from the following provinces:

• Manitoba
• New Brunswick
• Newfoundland and Labrador
• Northwest Territories
• Nova Scotia
• Nunavut
• Prince Edward Island
• Yukon

Documents from the provinces listed below can only be submitted for apostille in the same province:

• Alberta
• British Columbia
• Ontario
• Quebec
• Saskatchewan

Each provincial authority has its own forms that must be filled out to obtain an apostille, as well as its own requirements for formatting and document translations. Some provinces have very strict requirements for notarized document certifications.

The fastest way to obtain an apostille is in the province of Ontario because you can personally go to the ODS office and have everything done in one day. For this, the document must have been issued or signed by a notary in the province of Ontario.

Fortunately, I have found a way to apostille any notarized documents in Ontario, regardless of which province you are in. To apostille a document in Ontario, it needs to be signed by a notary from Ontario. You can sign your document with my Ontario notary online, i.e., via video call, and your apostille will be ready within a week!

For other documents (birth certificates, marriage certificates, diplomas, references), it turns out that not everyone is as lucky in terms of apostille processing times as holders of Ontario documents. However, in some cases, even for documents issued in other provinces, I can obtain an apostille in Ontario through a notarized certified copy, saving you precious time.

My fees for obtaining an apostille, regardless of the number of documents in one order, are $150.

I usually charge $49-$89 (depending on the language pair) per page for translations.

There are 3 options for the final translation:
1. Just a translation of the document.
2. Translation + Notarization of the translation (will require an additional fee).
3. Translation + Notarization of the translation + Apostille on the notarization of the translation (will require an additional fee).

Additional costs will be added: the cost of sending documents by courier (within Canada or abroad), notary services (optional), and the cost of the apostille at the Canadian Ministry of Foreign Affairs.

An additional 13% HST tax will be added on top.

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Below, as an example, is a detailed procedure for obtaining a turnkey apostille with prices and timelines.

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Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— The cost of an apostille at ODS is $32 per apostille plus a bank fee of $10.
— The cost of one shipment with Xpresspost courier is $25, thus, it is 1 shipment to you. 1 * $25 = $25.
A 13% tax is added to the final amount.

Timelines:
— Translating a document takes 1-3 days.
— Notarization of the translation takes 1 day (Optional).
— Apostille at ODS is done in 1 business day.
— Delivery of documents by Xpresspost courier usually takes 1-3 days for each shipment.

Below, as a second example, the procedure for obtaining an apostille "turnkey" with prices and timelines is detailed.

Costs:
— For turnkey apostille services, I charge $150.
— For translations, I charge $49-89 per page.
— Notarization of the translation costs $75 per document (Optional).
— Apostille at Global Affairs is provided for free.
— The cost of one shipment via Xpresspost courier is $25, thus, to Global Affairs and back, and then from me to you — that is 3 shipments. 3 * $25 = $75.
A 13% tax is added to the final amount.

Timelines:
— Translation of the document takes 1-3 days.
— Notarization of the translation takes 1 day (optional).
— Apostille at Global Affairs is usually placed within 20 business days.
— Delivery of documents by Xpresspost courier usually takes 1-3 days per shipment.


There is an alternative option for apostilling documents – through ODS (a provincial ministry in Toronto).

To apostille a document at ODS, a notarized copy of the document (True Copy) must be made by a notary from Ontario; then, the apostille is placed on this copy, not on the original. Some consulates and countries allow apostilling of notarized copies instead of originals, but not all.

Please check with the consulate of your country if this option suits you, and if yes, then the apostille process will take just one week.

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Here is an example of an apostille issued by Global Affairs:

Here are some examples of apostilles issued by the Province of Ontario:

And this is what an apostille issued by the province of Alberta looks like:

This is what an apostille looks like issued by an office in Victoria in British Columbia:

This is what an apostille issued in Quebec looks like:

Example of an apostille from Saskatchewan:

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Short Form without parental names
(document is blue, approximately A5 size)

Short Form with parents' names
(document is blue, approximately A5 size)

Long Form
(document is white, Legal size — approximately 1.5 A4 sheets in height)

-1-

-2-

-3-

— this certificate will NOT be suitable for use anywhere, as it lacks information about the parents

— usually suitable for consulates and for other purposes

— usually suitable for consulates

Note that Canadian birth certificates come in three forms:

For applying for citizenship at a consulate, usually only the Long Form of the birth certificate or the Short Form with parents' names is suitable.

Typically, Canadian birth certificates are apostilled in order to apply for citizenship at your country's consulate.

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* DISCLAIMER
I guarantee that all my work will be completed accurately and to the fullest extent possible, based solely on the official information available from government institutions and official websites. However, I do not and cannot guarantee the actions, timelines, or performance of third-party entities such as government offices (including those processing apostilles, authentication, and legalization, such as Global Affairs, Ontario Document Services, etc.), Canada Post, courier services, Chambre des notaires du Québec (CNQ), Barreau du Québec, embassies and consulates, notaries, and lawyers. I cannot be held responsible for delays, errors, or failures on their part.
The information and services described on this page do not constitute legal advice, legal services, or legal representation as defined under the Law Society Act of Ontario. I am not a licensed lawyer, paralegal, or notary, do not represent myself as such, and am not licensed by the Law Society of Ontario.
The information provided is compiled from official sources and presented strictly “as is.” The services offered here are limited to assisting clients with translation services, document collection, form preparation, and shipping coordination.
Clients are encouraged to consult a licensed legal professional (lawyer, paralegal, or notary) in their country, province or territory for any legal advice or representation.
By using the services described on this page, clients confirm their understanding and acceptance of these terms and agree to release the service provider (including any representatives, agents, heirs, or successors) from any legal liability related to the use of these services or the information presented herein.